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Get all of your questions answered about BoodleBox and how to apply it in your role.
General Information
BoodleBox is a collaborative AI platform that brings leading AI models together in one secure, privacy-first ecosystem. Users can experiment, develop tailored solutions, and gain hands-on experience with multiple AI models. The platform empowers users to learn, create, and amplify their impact alongside AI—helping them build skills and drive impact from classroom to career and beyond.
Yes! You can access step-by-step guides and all tutorial related materials in our resource center.
BoodleBox is built to support collaboration from start to finish. Users can work together in shared spaces that include:
- Group Chats for real-time discussion and idea sharing
- Shared folders to organize project materials
BoodleBox allows users to upload documents—such as PDFs, text files, spreadsheets, and images—into their workspace. Uploaded materials are automatically added to a personal Knowledge Bank, where they can be organized and revisited over time. Users can then integrate these materials into their work, including chats and custom bots, without needing to re-upload content.
Please contact france@boodlebox.art
Privacy and Security
BoodleBox employs industry-leading security practices to keep customer data safe. When using third-party AI models, prompts are anonymized to protect user privacy. BoodleBox does not train AI models, so your data will never be used by BoodleBox to train an AI model. If you use a BoodleBox controlled model (such as LLAMA3), then your data never leaves the control of BoodleBox. If you use a third-party model (such as one by OpenAI or Anthropic), then your prompts are provided to the third-party API, but anonymized so they cannot be connected to you as an individual.
BoodleBox collects name and email information, platform usage statistics, as well as voluntary information shared via surveys.
Yes. You may do so by emailing france@boodlebox.art.
BoodleBox for Higher Education
Faculty FAQs
Professors can use BoodleBox to prepare for class by:
- Quickly rewriting existing lesson plans
- Adjusting course syllabi
- Creating new assignments that incorporate GenAI
Teach and learn responsible AI in the Classroom by:
- Sharing AI processes for improved outcomes
- Collaborating with professors and classmates for enhanced AI learning
BoodleBox provides tools for grading and assessing assignments:
- Professors can streamline assessment evaluation by applying rubrics using AI
- They can accurately assess student final products, student-AI chats, group projects incorporating AI, and the process of using AI vs. the product of using AI
Links to BoodleBox chats, bots, and folders can be shared in any LMS or via email or text.
You may monitor and assess students’ progress and group participation through the following mechanisms:
Classroom: Within our Classroom feature, instructors can create AI-integrated assignments with clear boundaries and learning objectives. This structured environment help maintain academic rigor, encourage critical thinking, and support responsible AI use while giving instructors visibility into student engagement and progress.
Folders: Instructors can view student activity within shared folders, including total chats, prompts, messages, and bots—whether students are working independently or as part of a group.
Chats: You may review each students individual and group chats within the folder to better assess the process of their AI use.
Adding Folders & Chats to Knowledge: You may add any folder or chat to your knowledge bank and request any AI bot to identify learning gaps, participation gaps, and assess how the students are meeting your identified learning objectives.
Administrator FAQs
BoodleBox provides a single, secure interface to multiple premium AI models (ChatGPT, Claude, Gemini, LLAMA, Perplexity), eliminating the complexity of managing multiple vendor relationships, security protocols, and access controls across departments. This streamlined approach enables your institution to scale AI literacy efficiently across students, faculty, and staff without the fragmentation and security vulnerabilities that arise from individual subscriptions to various AI platforms. With flexible pricing models including monthly active user rates and unlimited site licenses based on FTE, BoodleBox offers predictable cost management while supporting equitable access institution-wide.
BoodleBox provides a comprehensive admin dashboard where you can manage user access to specific AI models and send user invites. We're currently building out a full administrative structure that will include colleges, courses, assignments, and team usage metrics - all accessible through the admin panel. BoodleBox uses Google Analytics for page view information, but we do not share usage data or user information with Google Analytics or other third parties.
BoodleBox is currently web-based.
CIO/CTO FAQs
To use BoodleBox, you will need a compatible device with internet access. You are responsible for acquiring and updating the device, software, operating system, carrier, and network access necessary to properly access and use BoodleBox. We do not guarantee that BoodleBox will function on any particular device, software, or network.
BoodleBox employs industry-leading security practices like encryption in transit and at rest, access controls, audits, and SOC 2 compliance. When using third-party AI models, prompts are anonymized so they cannot be connected to individuals.
The organization undergoes independent third-party assessments to test security and compliance controls as well as annual independent third-party penetration tests. Employees undergo security awareness training covering industry standard practices, sign confidentiality agreements and are subject to background checks.
Services are hosted with AWS, which employs a robust security program with multiple certifications. Data is hosted on AWS databases located in the United States. All databases are encrypted at rest. Applications encrypt in transit with TLS/SSL only.
Additionally:
- Vulnerability scanning and active threat monitoring are performed.
- Active monitoring and logging of various cloud services.
- Backup services are used to reduce data loss risk.
- A process for handling information security events is in place.
- Access to cloud infrastructure is limited to authorized employees.
- The principle of least privilege is followed.
- Quarterly access reviews are performed.
- Minimum password requirements and complexity are enforced.
- Annual risk assessments are conducted.
- Vendor risk is assessed before authorizing new vendors.
As integration is not part of BoodleBox, no support is provided. We are, however, always helpful to provide additional information and answer questions. Please send a message to france@boodlebox.art and we will respond within 4 business hours.
We process your information to provide, improve, and administer our Services, communicate with you, for security and fraud prevention, and to comply with law. We may also process your information for other purposes with your consent. We process your information only when we have a valid legal reason to do so. The BoodleBox privacy policy can be found here.
Not at this time.
BoodleBox supports SSO through several providers. Visit our integrations page to learn more.
Letter Templates
Download Editable Version Here
Dear [Department Head],
I hope this letter finds you well. I am writing to inform you about an exciting opportunity I've recently come across that I believe could greatly benefit our department and students. I was recently introduced to BoodleBox, a leading platform for collaborative AI in college classrooms, and I would like to implement their pilot program in my courses this upcoming semester.
BoodleBox offers an exclusive one-semester pilot that allows professors and students in higher education to try BoodleBox Unlimited at 50% of the usual cost. This opportunity provides access to a variety of top AI models, including GPT-4, Claude 3.5 Sonnet, Gemini 1.5 Pro, LLAMA 3.1, and Perplexity, among others.
I believe implementing this program would offer several benefits:
- Expose our students to cutting-edge AI technology in an educational setting
- Enhance our curriculum with tools that prepare students for the increasing role of AI in various industries
- Provide hands-on experience with responsible AI use, an increasingly important skill in today's job market
- Allow us to evaluate the potential long-term benefits of such a platform for our department
At the end of the semester, the subscription will automatically cancel, ensuring no unexpected charges. If we find the platform valuable, we can explore options for continued use, with pricing starting at $16/user/month for higher education and further discounts available for annual or bulk subscriptions.
I would greatly appreciate your support in implementing this pilot program. It presents an opportunity to enhance our teaching methods and provide our students with valuable experience in AI technologies.
Please let me know if you have any questions or if you'd like to discuss this further. I'm excited about the potential this program holds for our department and students.
Thank you for your time and consideration.
Best regards,
[Professor's Name]
Download Editable Version Here
Dear [Director of Center for Teaching Excellence],
I hope this letter finds you well. I'm writing to discuss an exciting opportunity to implement BoodleBox, a collaborative AI platform for college classrooms, in our courses. As leaders in instructional design and teaching excellence, I understand you may have questions about integrating this new technology into our pedagogical practices. I'd like to address potential concerns and highlight how BoodleBox can support our educational goals, as well as provide you with resources to answer questions that faculty and students may have.
Key Features and Benefits:
- Quick Commands: Ready-made, single-click experiences to help new users understand BoodleBox's capabilities.
- Multiple AI Models: Access to various AI models from different vendors.
- AI Helpers: Over 1,000 pre-made prompts to assist users without requiring prompt engineering skills.
- Knowledge Integration: Ability to incorporate documents, web sources, and prior chats for personalized responses.
- GroupChat: Facilitates collaboration among multiple individuals, AI assistants, and knowledge sources.
- Search Functionality: Users can search past chats and explore public content.
Addressing Potential Concerns:
- Pedagogical Value and Integration:
BoodleBox enhances traditional teaching methods by offering personalized learning experiences, increased student engagement, and support for interdisciplinary learning. The platform can be seamlessly integrated into existing curricula, allowing faculty to explore innovative teaching strategies.
- Academic Integrity and Ethical Use:
BoodleBox emphasizes responsible AI use, helping us develop clear policies on AI use in coursework and teach students how to properly cite AI sources.
- Support for Diverse Learning Styles:
The platform accommodates different learning preferences and can offer additional assistance for students with disabilities.
- Collaborative Learning:
The GroupChat feature facilitates teamwork and collaborative problem-solving among students.
- Course Preparation and Material Management:
BoodleBox offers tools to assist faculty in course preparation, including analyzing materials, creating lesson plans, and generating study guides.
- Assessment and Grading:
The platform provides tools for streamlining assessment evaluation and accurately assessing student work that incorporates AI.
Resources for Answering User Questions:
To help you address questions from faculty and students, BoodleBox offers several resources:
- Quick Start Videos: These provide a rapid introduction to the platform's features and functionality.
- Instructor's Guide: Step-by-step instructions for getting started and implementing BoodleBox effectively.
- Use Case Library: Inspiration for student-AI collaboration across various disciplines.
- Collaborative AI Accelerator: Learn best practices for integrating AI into coursework.
- BoodleU Community: A platform for exchanging ideas and experiences with other educators using BoodleBox.
- AI Collaborative Higher Education Newsletter: Stay updated on the latest developments and use cases.
- BoodleBox Resource Hub: Accessible via the question icon in the interface, this hub includes the BoodleBox Blog, QuickStart Guide, and a Feedback Form.
For technical questions, users can contact france@boodlebox.art, with responses typically provided within 4 business hours.
Implementation and Costs:
The pilot program offers a one-semester pilot at 50% of the usual cost. After the trial, pricing starts at $16/user/month for higher education, with discounts available for annual or bulk subscriptions.
I believe this pilot program offers a valuable opportunity to explore how Collaborative AI can enhance our teaching and learning practices. It aligns with our goals of fostering innovation, critical thinking, and preparing students for the future workforce.
I would welcome the opportunity to discuss this further with you and your team. Perhaps we could arrange a demonstration of the BoodleBox platform and explore how it might complement our existing instructional design strategies.
Thank you for your time and consideration. I look forward to your thoughts on this exciting opportunity.
Best regards,
[Professor's Name]
[Department]
Download Editable Version Here
Dear [CIO's Name],
I hope this letter finds you well. I'm writing to discuss an exciting opportunity that I believe could significantly enhance our institution's approach to AI integration in education while addressing potential concerns you may have as our Chief Information Officer. I've recently been introduced to BoodleBox, a platform for collaborative AI in college classrooms, and I'm eager to implement their pilot program in my courses.
I understand that as CIO, you may have concerns about introducing new technology into our ecosystem. Here’s my understanding of how BoodleBox addresses security and privacy:
- Integration and Technical Requirements: BoodleBox is a web-based platform, requiring no complex integration with our existing IT infrastructure. Users only need a compatible device with internet access, which aligns with our current BYOD policies.
- Data Security and Privacy: BoodleBox takes data security seriously. They have implemented various measures, including:
- Limited access to cloud infrastructure for authorized employees only
- Enforcement of the principle of least privilege
- Quarterly access reviews
- Minimum password requirements and complexity enforcement
- Annual risk assessments
- Vendor risk assessment before authorization
- Their privacy policy (available at https://boodlebox.ai/blog/policy/privacy-policy/) outlines how they process information in compliance with legal requirements.
They are SOC2 compliant and can provide a HECVAT and/or VPAT upon request.
- Cost and Scalability: The pilot program offers a one-semester pilot at 50% of the usual cost. After the trial, pricing starts at $16/user/month for higher education, with discounts for annual or bulk subscriptions. This allows us to evaluate the platform's effectiveness before making major financial commitments.
- User Authentication and Access Control: BoodleBox processes user information to provide, improve, and administer their services, ensuring security and fraud prevention. They only process information when there's a valid legal reason to do so.
- Customization and Flexibility: While BoodleBox doesn't offer customization at this time, it provides a wide range of features that can adapt to various educational needs, including:
- Access to multiple AI models (GPT-4, Claude 3.5 Sonnet, Gemini 1.5 Pro, etc.)
- Integration of our own knowledge bases
- Over 1,000 AI helpers and Quick Commands
- GroupChat feature for collaborative learning
- Technical Support: While BoodleBox doesn't provide integration support, they offer responsive customer service. Questions can be directed to france@boodlebox.art, with responses typically within 4 business hours.
- Usage Monitoring: If we decide to purchase an enterprise license in the future, we'll have access to analytics showing usage across our institution, allowing us to monitor effectiveness and ROI.
- Responsible AI Use: BoodleBox emphasizes teaching responsible AI use, aligning with our commitment to developing students' critical thinking skills and ethical considerations in technology use.
I believe this pilot program offers a low-risk opportunity to evaluate cutting-edge AI technology in education while addressing key IT concerns. It could provide valuable insights into how we might integrate AI tools more broadly in the future.
I would welcome the opportunity to discuss this further and address any additional questions or concerns you may have about implementing the BoodleBox platform.
Thank you for your time and consideration.
Best regards,
[Professor's Name]
[Department]
